Start with the intended room, reference image and overall arrangement size. Separate the vessel from stems, branches, inserts and any removable pieces. Identify materials accurately and ask the supplier to state the included components, care information and use limits. If natural plant material is involved, check the destination's current official import requirements before committing to shipment.
| Record | What to make explicit |
|---|---|
| Complete arrangement | Record the overall height, width and orientation as a reference to be confirmed against a sample. Note whether the image depicts one supplied set or several objects styled together. |
| Vessel dimensions | List outer dimensions, opening size and base dimensions independently. Ask the supplier to confirm material and whether the proposed vessel is intended for the requested use; a photograph does not establish water-tightness. |
| Plant-material identity | Separate artificial components from natural, preserved or dried materials. Record the supplier's material description and the destination country so any required import review is based on the actual contents. |
| Component and finish sample | Identify the number of stems or pieces, colour reference, finish sample and any insert or support included. State exclusions explicitly, especially when a styled reference contains extra objects. |
| Packing and reassembly | Ask which parts travel assembled and which are packed separately. Keep the supplier's component list and arrangement reference together for the receiving team; agree who will complete any on-site arrangement. |
Take this into your next conversation.
- Overall arrangement and vessel dimensions are separate.
- Artificial and natural materials are distinguished.
- Every included piece and exclusion is listed.
- Destination review, care and reassembly responsibilities are clear.