Create one item record that distinguishes the artwork dimensions from the finished outer-frame dimensions. Attach an authorized image reference and its revision, then list the frame finish, glazing choice and included fittings. Ask the responsible local installer to review the actual wall and proposed display arrangement before confirming the installation scope.
| Record | What to make explicit |
|---|---|
| Image and edition | Record the approved image ID, orientation and any cropping or border instructions. Confirm the right to reproduce or use the image; a picture found online is not permission to copy it. |
| Two sets of dimensions | Write the artwork size and finished outer-frame size as separate fields, with units. Identify whether a supplier's quoted size includes the frame and mat; do not resolve that ambiguity from a mood-board image. |
| Frame and surface record | Link the exact frame profile and finish sample to the item ID. List glazing or an unglazed finish as a decision requiring confirmation, rather than assuming every framed work uses the same surface. |
| Display handoff | Ask for the finished weight, supplied fittings and manufacturer's display instructions. Have the responsible installer confirm the wall, location and required fixings; this brief does not calculate anchor capacity or approve a hanging method. |
| Sample and condition | Keep the approved finish or sample record, an overall image and the agreed packing scope together. Record visible condition before packing and at receipt, without treating a photograph as proof of hidden condition. |
Take this into your next conversation.
- Image use is authorized and its revision is fixed.
- Artwork and outer-frame sizes are separate.
- Frame, surface and included fittings are listed.
- Local display review and receiving records have an owner.